Some details are more appropriately placed in board-approved policies rather than in the bylaws. These often include items such as membership criteria, membership dues determinations, and the operation of committees. It also is helpful to place all board-approved policies into a single physical and/or electronic policy manual. Bylaws generally should be a relatively concise and easy-to-navigate document, leaving the details to policies, which can be more easily revised in the future. This way, bylaws will not need regular amendment. Policies need to be approved by the Board, but can be changed at any time.
POLICIES & PROCEDURES OF THE THREE RIVERS ARTISTS GUILD
- 1. DUES: Dues for all members are $25 per year, payable in October. Jurying fee is $25, refundable if the applicant is not juried-in. (2010)
- 2. MEETINGS: Board Meetings (other than the annual meeting) may be held by conference call or electronically as long as all Board Members have access.
- 2a. ANNUAL MEETING will be held in October, on a date selected by the Board. This is when planning for the annual Holiday Gallery shall also begin. Artist Members will be notified of the time, date and place by email at least 10 days before the meeting. Dues shall be due and payable on the date of the Annual Meeting.
- 2b.RULES: Meetings of the Board of Directors shall be governed by common parliamentary rules of order. [PLEASE DON’T SPECIFY ROBERTS, MANY PROBLEMS] Agenda for meetings shall attempt to follow this order:
1. Roll Call
2. Approval of Minutes
3. Committee Reports
4. Unfinished Business
5. New Business
3. ELECTIONS OF OFFICERS: All Officers must be juried-in Artist Members of the Guild. The President shall be elected for a term of two years and shall be succeeded by the elected Vice President at the end of the President’s term. The Vice President shall be elected in the same year as the President, for a two year term. The Treasurer and Secretary shall be elected for the term of two years, on the year following the election of the President and Vice President. Elections shall be by the Board of Directors at the Guild’s annual meeting. Board of Directors members who are not Officers shall hold office for up to a three-year term, subject to re-election by the Board. Any officer may be removed with or without cause by the vote of a majority of the directors then in office at any regular or special meeting of the Board of Directors.
- 4. MEMBERSHIP: All Board Members must be juried-in Artist Members of the Guild. Membership is in two categories, Artist Members (who must be juried in, process explained below) and Friends of the Guild, who wish to support the mission of the Guild. The Board may vote to add other categories. Artist Members in good standing may be elected to the Board and may participate in the annual Holiday Gallery. An Artist Member is in good standing when the member pays their dues in a timely manner, and participates in the Guild. The Board may from time to time set participation requirements for members to meet before being accepted to sell work at the annual Holiday Gallery.
- 4a. BENEFITS OF MEMBERSHIP: Participate in the selection of the members of the Board of Directors at the Annual Meeting in October; opportunities to participate in educational events; opportunities to present work at Guild-Sponsored shows, events, and markets. The Board may set requirements for members to meet before being accepted to sell work at the annual Holiday Gallery.
- 4b. Applications for membership may be downloaded from the Guild’s website on the page http://3rivart.org/join-the-guild/. The Board will review and update the application from time to time.
Participation may include-
1. Attending the Annual Meeting.
2. Participating in Guild events and activities, not just the Holiday Gallery.
3. Adding and updating personal bio or artists statement to the Guild website.
4. Contributing ideas for, and helping plan, educational events, activities, shows and markets; and and volunteering to carry them out.
5. Participating in a Jury for new members.
6. Serving as Board Member or Officer.
- 5. Jurying-In: The Board will appoint one Artist Member to be the Membership Chair. The Membership Chair shall be an ex-officio member of the Board. This officer will arrange for a time, place and a Jury when a new member applies. The Membership Chair shall set the method by which the jury makes its decision (checklist of points, subjective decision after discussion, etc.) and prepare ballots if needed. The Jury will consist of five Artist Members of the Guild.
- 5a. Before calling for a Jury, the Membership Chair should attempt to find out if the applicant has read the “Acceptable Works for Jurying” and “Unacceptable Works for Jurying” on the Guild’s website, at http://3rivart.org/join-the-guild, and if the applicant has work that will fit with the Guild’s mission. (The Membership officer should also make clear to the prospective member that they are not just paying to be in the Holiday Gallery, the Guild is a non profit organization and has other obligations to the community. The prospective member will be expected to participate throughout the year.)
- 6. PROCESS FOR JURYING IN OF ARTIST MEMBERS: Applicants shall be juried in at a time and place determined by the Board of Directors or an assigned Membership Chair. Prospective members will bring five pieces of recent work for jurying on the assigned date, properly prepared for presentation (see http://3rivart.org/presentation for details).
- JURYING-IN STANDARDS: To assist in understanding the process of jurying-in, typical jurying-in standards for a fine art group are listed below. Jurors should not be considering the salability of the pieces of artwork presented for jurying, as in jurying for an art fair, but rather consider the pieces’ coherence and artistic qualities. (
This is NOT a check-list; decisions are subjective and made individually by each juror.)
- Artistic style:
- Works show the individual style of the artist.
- Works are not copied; pieces express the artists personal feelings and thoughts.
- Technical skill:
- Handling of the media and materials in the works shows control, skill and experience.
- Design and consistency:
- The design or composition of the works exhibit knowledge of the principles of design.
- Works show a design consistency within each piece and through the pieces presented.
- Works show that they have taken time, thought, knowledge and skill to complete.
- Works are presented in a manner that enhances the art.
- Pieces presented are complete and ready for display.
- Overall impression:
- Jurors will need to have a positive overall impression of the works presented. This will be a subjective decision, and will depend on the particular jury and jurors.
Submitted Oct. 20 2010
Updated Oct. 2014